Two Second Media

PROFESSIONAL EVENT PLANNING

Event Planning Services in Phoenix.

Bring the idea, the plans you've already made, or the details you need help managing. Two Second Media provides full-service planning, partial planning, and event-day coordination in Phoenix and nationwide, with responsibilities shaped around your event and the team already involved.

Explore Planning SupportSee Our Event Work

See How We Bring an Event Together.

Explore our work on the Women of Achievement Awards, including technical production, vendor coordination, and show execution. This example shows production and show coordination—not a full-service event-planning assignment.

Events

City of Glendale, Arizona

City of Glendale Christmas Parade | Live Broadcast & Event Production

Every year, Two Second Media partners with the City of Glendale, Arizona, to plan and produce the broadcast of its annual Christmas Parade. Beginning with planning meetings in February, our team works alongside city organizers to coordinate the broadcast location, parade entries, performers, sponsors, talent, and technical infrastructure. On parade day, we transform a temporarily closed city street into a fully equipped, four-camera broadcast environment featuring three hosts, live interviews, professional audio and lighting, and coordinated coverage of more than 200 parade entries. From year-round preparation to directing the live production and managing the flow of entries through the broadcast area, this annual event brings together nearly every aspect of our event production capabilities.

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Events

In Business Media

Women of Achievement Awards | Five Years of Production Partnership

What began as a video-editing assignment evolved into a five-year production partnership with In Business Media. For the 2026 Women of Achievement Awards, Two Second Media delivered an integrated production encompassing technical and lighting design, show direction, cinematic award films, honoree videos, event promotion, live video and projection systems, photography, and videography. From creating the stories presented on screen to directing the technical execution of the awards program, our team helped bring the event together as one coordinated experience.

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The Right Level of Planning Support.

Choose support for the whole planning process, selected responsibilities, or the final preparations and event day. We establish what's already in place, what remains, and who is responsible before work begins.

Full-Service Event Planning

A central planning partner from the early stages through event execution. Responsibilities can include the concept, budget, venue, vendors, schedules, logistics, guest experience, and event-day management, as agreed.

Partial Event Planning

Support for the work you need help completing. We can take on selected planning tasks or work alongside your existing planner, with completed work, outstanding decisions, and responsibilities clearly identified.

Event-Day Coordination

Final preparation and coordination for an event you've largely planned. We review the existing plans, confirm schedules and logistics, and manage agreed on-site responsibilities. This includes an agreed preparation period—not simply arriving on event day.

Your planning agreement defines the services, deliverables, decision-making authority, and fees. Planning fees are distinct from venue, vendor, and production expenses; those costs and who is responsible for them must also be clear.

A Clear Plan. From the Beginning.

  1. 01

    Discover Your Vision

    We discuss the event's purpose, audience, priorities, budget, schedule, and the planning support you need.

  2. 02

    Define the Planning Scope

    We establish responsibilities, decision-making authority, milestones, deliverables, and the planning approach.

  3. 03

    Develop & Coordinate

    We organize the agreed planning work, coordinate vendors and stakeholders, and maintain the event's working plans.

  4. 04

    Prepare for Execution

    We confirm schedules, responsibilities, logistics, and other final details needed for event delivery.

  5. 05

    Coordinate the Event

    We manage the agreed event-day responsibilities and coordinate the teams and activities within our scope.

Planning does not automatically authorize us to purchase goods or services on your behalf. Financial authority, vendor contracts, deposits, and approvals are established in the planning agreement.

Which planning responsibilities can you help with?
Event Concept & Development

Defining the event's purpose, format, guest experience, and overall direction.

Budget Planning

Developing and tracking an event budget, identifying priorities, and helping clients understand projected costs.

Venue Research & Coordination

Identifying potential venues, reviewing requirements, and coordinating venue-related planning.

Vendor Sourcing & Management

Helping identify, coordinate, and communicate with the vendors needed for the event.

Schedules & Logistics

Developing event timelines, production schedules, setup plans, and other operational details.

Program & Experience Planning

Coordinating the event agenda, presentations, entertainment, speakers, and guest experience.

Guest & Attendee Logistics

Planning registration, guest flow, seating, arrival, and other attendee-related logistics when included.

Event-Day Management

Coordinating agreed personnel, vendors, schedules, and event activities during execution.

These are available planning responsibilities, not automatic inclusions in every planning package. Managing invitations or guest registration may require separate systems, personnel, or service providers.

What kinds of event do you plan?
Corporate Events & Conferences

Conferences, company celebrations, meetings, retreats, seminars, and other business events.

Galas & Awards Programs

Fundraising galas, recognition ceremonies, nonprofit events, and formal programs.

Weddings & Celebrations

Wedding planning and coordination, from complete planning support to assistance with specific responsibilities.

Community & Special Events

Community gatherings, celebrations, launches, and other events requiring coordinated planning.

Corporate EventsAwards & GalasWedding Planning

Planning Support. Without a Required Bundle.

You can hire us for planning alone and keep the vendors you've already selected. Event planning organizes the broader event; technical production coordinates the equipment, crew, and show execution. We can provide either independently or coordinate them together when included in your agreement.

Event ProductionEvent AV

Frequently Asked Questions

Do you offer full-service event planning?

Yes. We can coordinate comprehensive event planning from the early stages through event execution, with responsibilities established in the planning agreement.

Can we hire you for only part of the planning process?

Yes. Partial planning allows us to take responsibility for specific planning tasks or help complete work that is already underway.

What is included in event-day coordination?

Event-day coordination typically includes advance preparation, review of existing plans, vendor coordination, timeline management, and agreed on-site responsibilities. The exact preparation period and services are defined in the proposal.

Do we have to use your AV, photography, or video services?

No. Event planning is available independently. We can work with the vendors and production providers you've already selected.

Can you help us find a venue?

Yes. Venue research and coordination can be included in the planning scope. Venue availability, pricing, and contracting remain subject to the venue's terms.

Do you manage the event budget?

We can assist with developing and tracking the event budget. Spending authority, vendor payments, and financial approvals are established separately in the planning agreement.

How much does event planning cost?

Pricing depends on the event's scope, complexity, timeline, and planning responsibilities. We provide a customized planning proposal with defined services and fees.

Can you work with our existing event planner?

Yes. We can provide specific planning or production support alongside an existing planner, provided responsibilities are clearly established.

Do you plan weddings?

Yes. Wedding planning is available through our Weddings services, including comprehensive planning, partial planning, and event-day coordination.

Do you travel outside Arizona?

Yes. We are based in Phoenix and available nationwide. Travel and on-site requirements are incorporated into the planning proposal.

Let's Bring Your Event Together.

Tell us what you're planning, what's already arranged, and where you need support. We'll help define the planning responsibilities, preparation timeline, and next steps.

Start Planning Your EventContact Us